How much does it cost to add features to my coffee machine

When you start searching for a premium office coffee solution, you will quickly realise that the add-ons and upgrades are what make them luxurious.

Fresh milk. Two types of coffee beans. Hot chocolate. Dual milk. A full service plan. The list of options grows quickly, and so does the cost.

This guide explains how those upgrades are priced, what affects the cost, and how to work out which options are genuinely worth it for your team. We will use our own pricing as an example, but generally the model is similar across suppliers.

How are coffee machines priced?

Contract length

Your price shifts depending on whether you choose a 3 month, 36 month or 60 month rental. Longer terms usually spread the cost more efficiently. Shorter terms offer more flexibility but sit at a higher weekly rate.

Machine model

Different machines have different base prices and different features available. For example, a high capacity model naturally carries higher upgrade costs than a compact unit.

Service

A contract that covers maintenance is paramount for keeping your office running smoothly. Service contracts reduce wait times on fixes and keep costs down. At FreshGround we offer Essential or Complete Care. For the more technically complex machines Complete Care is mandatory to prevent misuse or disrepair.

Typical cost: £9.50 to £27.50 per week depending on the machine and rental term.

Common upgrades and what they typically cost

Figures below are based on FreshGround’s published pricing.

• Fresh milk fridge: Required for any fresh milk model. Typical cost: £6.95 to £49.75 per week depending on size and contract.
• Dual bean hopper: Useful when you want regular and decaf or two roast profiles. Typical cost: £49.95 to £129 per week depending on machine and term.
• Dual milk fridge: Supports two milk types, i.e. dairy and dairy-free. Typical cost: £36 to £206.25 per week depending on specification.
• Hot chocolate module: Adds mochas and hot chocolate drinks. Typical cost: £15.90 per week for a stand-alone module, rising for models where the upgrade is integrated.
• Cup warmer: Available on selected machines. Typical cost: £14.75 to £16.50 per week.

What real examples look like

Here are sample configurations pulled directly from FreshGround’s pricing models.

Example 1

A Jura GIGA machine on a 60 month rental. Base price around £48.45 per week. Adding a Complete Care service plan increases the weekly cost by around £14.50.

Example 2

A LaCimbali S15 machine with hot chocolate on a 60 month term. Total weekly cost from £93.75 including Complete Care.

Example 3

F5 Egro Next with dual milk, hot chocolate and a cup warmer. Weekly price ranges from £188.90 on a 60 month contract to around £230.25 on a 3 month plan. The hot chocolate module for this machine starts at £15.90 per week. The Complete Care plan for this model is £27.50 per week.

How to decide which upgrades you need

Start with your team’s habits

Look at drink volumes, milk types people use and dietary requirements of your team (including things like allergies or pregnancy that may require decaf options). Also consider optics and the level of luxury that you want to offer for your clients and visitors.

Use the cost calculators

Every FreshGround machine page includes a price calculator. You can toggle each feature and see the updated weekly cost. This is the most reliable way to model different setups.

Think about long term reliability

High specification machines often require a Complete Care plan. While this adds to the weekly cost, it protects the machine, stabilises performance and reduces the risk of downtime.

To conclude?

Hopefully, you now understand how contract length, machine type and feature choices influence pricing. Our advice is to use the cost calculators to model real costs, focus on the upgrades people will genuinely use and choose the level of service that keeps your machine reliable. This approach gives you a clear, predictable view of what each feature adds so you can invest with confidence.