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7 easy ways to make your workplace more sustainable

Ollie | November 3, 2023

The average office worker generates around 2 pounds of office waste per day (including plastic, paper and food waste).

Shocked? If you’re reading while drinking out of a single-use plastic bottle… you’ll need to do more than hide the evidence. After the 45th consecutive warmer-than-average summer in the Northern Hemisphere and 55th consecutive warmer-than-average winter in the Southern Hemisphere (Source: August 2023 Global Climate Report), the pressure to be more sustainable is heating up. This is crucial for businesses, which have the employee numbers to turn small sustainable ripples into green waves.

From company reusable water bottles to recycling coffee grounds, here are 7 ways to champion sustainability in the workplace.

How to make your workplace more sustainable

“Sustainability is about sharing the planet and creating a liveable future for all of us inhabiting the Earth.” (Centre for Biological Diversity)


1. Scrap single-use plastic water bottles

reusable water bottle Image by Steve Johnson via Unsplash Images

Do you buy a single-use plastic water bottle during your lunch break? (You’re not alone). Or maybe your workplace has a huge, plastic-bottled water dispenser with single-use plastic cups?

If this sounds like you, it’s time to stop. Plastic waste pollutes oceans. This is why the UK is banning all single-use plastics ban from 1 October 2023 – and this is why all businesses need to make their workplace water set-ups environmentally conscious.

First step: trade out plastic cups for reusable water bottles for employees to use in the workplace. Next: we recommend waving “bye bye” to single-use plastic bottles by replacing your plastic, bottle-fed water cooler with a plumbed-in, undercounter water dispenser that connects straight to the mains.

Discover More: “The environmental impact of bottled water: how a water tap can help reduce waste”

2. Add energy saving features

FreshGround boiling water tapT5 Billi Quadra Plus Tap

Sustainability means using resources mindfully. And this is where energy saving comes in. How many times do you constantly overfill your office kettle, throwing away water and energy daily? Alternatively, to guaranteed no waste (and wow your employees) – you can add a boiling water tap. This uses less energy than a kettle, resulting in a huge yearly save in comparison.

Elsewhere, practicing sustainability in the office is often common-sense. You don’t need to illuminate the whole office if you’re the last one in. Turn the lights off if they’re not needed, and shut down your computer at the end of the day.

We also recommend installing motion-sensor lighting that detects your movement (or the amount of natural light coming in from outside) – and adjusts the lighting accordingly to save power. This means lights always switch off if anyone forgets to turn them off when leaving your workplace.


3. Dispose of your waste properly

office compost bin Image by Lenka Dzurendova via Unsplash Images

Bins don’t have to be boring. Classifying your waste disposal is an easy way to make your workplace more sustainable. It’s a good idea set up five bin types in your workplace. 1) general waste/landfill; 2) compost; 3) paper and cardboard recycling; 4) plastic bottles and glass; 5) electronic waste (e.g. mice, keyboards, old laptops).


4. Go 100% digital

paperless office Image by Jeff Shelden via Unsplash Images

The days of loud office printers and mile-high piles of paper documents are gone. Putting a 100% digital, paperless policy in your workplace is a green flag for sustainability because it helps reduce deforestation, the pollution from paper production, and business costs.

Going digital also streamlines your ways of working – letting you find, store, share and edit resources on Google Workspace, Jira, Trello and other platforms.


5. Never use coffee capsules or pods

coffee capsules Image by Jisu Han via Unsplash Images

How do you take your coffee? Capsule-free is the right answer for an eco-friendly workplace. Despite their popularity, single-use coffee capsules (or pods) damage the environment because greenhouse gases are made from producing the pods’ packaging and disposing of the non-recyclable waste.

A delicious (sustainable) solution is to purchase a bean-to-cup or filter coffee machine for your workplace.

FreshGround office coffee machineF5 Egro Next Coffee Machine

This means your coffee is freshly ground for every flavoursome cup – with no-added packaging going into landfill.

Discover More: FreshGround sustainability commitment (and the Rainforest Alliance)

6. Recycle coffee grounds

coffee grounds Image by Gabi Miranda via Unsplash Images

Recycling coffee grounds from your machine is an excellent way to champion workplace sustainability. We recommend gathering your coffee grounds and donating them to local vegetable growers to use as fertiliser. Coffee grounds are also used to soak up bad smells, grow mushrooms and create exfoliating skin scrubs (thanks to their antioxidants). We encourage all users of our workplace coffee machines to send their coffee grounds to Envar, who transform them into products that benefit people and planet.

7. Encourage and incentivize your employees to be sustainable

make your workplace more sustainableImage by Jud Mackrill via Unsplash Images

In conclusion

Setting up sustainability initiatives in the workplace has numerous benefits. A green business boosts your bottom line, enhances your reputation, plus keeps and attracts employees.

Above all, green businesses are mindful of future generations’ need for natural resources. And this is what sustainability is all about.

Get in touch

Liked what you read? If you’d like to learn more about FreshGround’s energy-efficient coffee machines and undercounter water dispensers and boiling taps – please contact us.